How to setup a Proposal without a Meeting and record votes

1. Create a meeting under CORPORATE->MEETINGS REGISTER tabs

Click Add

Select a meeting type from the drop down menu

Format: Proposal without a meeting

Description: free text

2. Add Resolutions to Meeting

Click on the Resolutions tab

Click Add

You can enter the text into the text Resolution box OR click on Standard Resolutions and select a template of a Resolution.

Confirm the Resolution type

Click OK

Repeat for more resolutions

3. Entering Voting Results

When the Voting Forms are returned you can record the votes as follows:

Click on Meeting Attendees

Click on the Creditors name to highlight in the left hand side column. Click the blue > to move the creditor to the right hand side column

Double click on the creditors name in the right hand column to open the Creditors Meeting Attendance and Voting page.

• Enter the Admitted Amount, this is the value of the vote. If the POD has not been admitted in the Creditor's Claim, the values you enter into this creditor attendance record will be only for the purpose of this meeting.  
• Complete the Proxy Information. If the creditor is not attending, you can set the proxy as being in Favour of the Chairperson. Or if the proxy is in favour of someone else, then select that option and enter the persons name
• Complete the Voting Information. Tick the box to vote For, Against or to Abstain on each resolution.
• Complete the Proxy Type. Set the Proxy type to General, Special or General and Special

Click OK to save the attendance record.

If the meeting type is Proposal Without Meeting, the voting for each resolution will be summarised where highlighted below.

If you click Update Results to Resolutions, the above summary of the votes will be updated to the Resolutions which will be marked as either Passed or Rejected as you can see below.

4. Reports

To assist with completing the Form 5022 (online form) you can produce the Responder Voting Detail Report from the attendance register.

 For information on the Creditors Portal voting facility click here