Payment Approval Stages: A suggested approach - Finance Role

Tasks

  • Receives batch approval notification
  • Checks the bank account on transaction matches the bank account on entry
  • Ensure adequate funds available in bank account
  • Approves this stage of the batch
  • Posts batch
  • Creates and uploads ABA / BPAY file to bank (this step assumes banking integration is implemented)

Permissions - Approval Stage

The "Finance" approval stage is added to the Approval Workflow in the Application Settings.

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Once you have implemented this workflow will affect all payments for the "applies to" type.

The security role that applies to this role (Static Data > Job Security Settings)


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Note: The “Approve no limit” and "Approve with Limit” applies to the Final Authorisation Stage (regardless how you name it)

Permissions - Other

Grant permissions to post batches after approval. 

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Grant permission to prepare and upload files. This can be a separate user but under this scenario the "Finance" role is prevented from Edit Bank Details, so there is a separation of duties between entering bank account details and checking and sending the file.

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Must not have permission to change the bank account details of a transaction, a counterparty or employee.

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Creating / Uploading the bank file

When the payment file is uploaded to the bank an email dialogue will pop up allowing you to select a user who has "authorise payments online" rights. That user will receive the online authorisation alert:

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See: Sending upload files to the bank 

 

 

 

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