Pre-requisite
Make sure the charts of account for "Default (Personal)" has the correct account and account codes, as the COA is created with the job.
These are the accounts typically needed
Account Type |
Match Code |
Accounts |
Unsecured Creditors | d | Trade Creditors |
Bank | b | Notional Bank |
Accounts Payable (Non-Trading) | app | Accounts Payable (Non-Trading) |
Liability to Appointee | ap | Fees |
Other Current Liability | r | Realisations Charge Payable |
Costs of Realisation | ct | Controlling Trustee's Fees |
Costs of Realisation | p | Provision for Part X Costs |
Costs of Realisation | t | Trustee's Fees |
Data columns to import
The job and debtor import allows you to import a list of jobs and the debtor record form a spreadsheet. These fields are imported:
- Job Name
- Job Short Name
- Debtor First Name
- Debtor Last Name
- Job Type
- ABN
- Start Date
- Appt Date 2
- App1 Initials
- App2 Initials "(optional)
- Debtor Address 1
- Debtor Address 2
- Debtor City
- Debtor State
- Debtor Post Code
- Debtor Email
- Debtor Phone
- Matter Number
- Matter State
- Matter Year
- Matter Check Digit
Import procedure
To import a list of jobs:
-
Navigate to the Practice in the practice menu.
- Click the Import/Export Data toolbar
- Select the "Import Custom Data" menu item
The windows folder "Select file" dialogue appears. - Enter the Import details
Select the "Job and Debtor import" from the import wizard. - Locate the file to import
The import filter appears. - Validation screen may appear
- enter any expected validation text - Click Finish to Import the data.
The jobs and debtors are now imported.
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