In this article we will instruct you on how to use the Pay wages Form.
Open the Pay Wages form from the Transaction > Employees > Pay Wages menu.
The system has an added payroll system so you may calculate and generate payroll entries.
You will need to setup the Pay types - Expense Accounts and withholding Accounts prior to entering a wage period or employee amounts. Once the table is setup you will not need to do it again unless you need to change it.
Employee Drill Down to Employment Card (from pay wages)
If your employees employment details have not been completed correctly or need editing you can drill down to their employment details form by double clicking on the employee name. Change the units, wages, allowances, other, tax and super amounts in the calculation grid. Select the appropriate payroll accounts for the journal entries. A pay period of W5 represents a 5 day week, F represents Fortnightly, M monthly and H hourly.
PAYG and Superannuation are calculated based on marginal and system rates and financial entries are created by clicking Pay Wages. The rates are calculated based on formulas provided by the ATO, have cents truncated and are not straight equivalents of marginal rates that may be calculated based on the tax scales.
Filtering the Employees on the Pay Wages Form
You can filter the wages grid to separate the payroll into pay runs for separate groups of employees. By entering a Payroll reference in the employee details form, you can filter the list of employees to appear.
EG: Enter payroll reference ‘A001’, ‘A002’ and ‘B001’ into three separate employees. Enter the pay wages reference filter from ‘A’ to ‘A’ to filter the wages form to only display employees with a payroll reference beginning with ‘A’.
Wages Weekly Rate
When you enter an Employee’s Weekly/Fortnightly/Monthly etc wage rate in the employment details form, the pay amount calculated in the pay wages entry form defaults according to the ‘To’ and ‘From’ wages period you enter.
The PAYG tax deduction is calculated based on the scale of marginal tax rates.
Adding another wages pay type on the Pay Wages Form
You may want to separate overtime payments into a separate account so that you can default the normal wages amount then add additional overtime amounts, but also have these amounts included in the tax calculations.
To do this, add a separate payroll account for overtime. .
NB: You need to configure all the pay types you wish to use before entering any amounts against the employees.