Report on Company Activities and Property (ROCAP) - Data filled

The software outputs has been designed to add efficiency into the ROCAP workflow by allowing the whole process (from preparation to director authorisation) electronically.

When sending the ROCAP to a director the process is summarised as follows:

1. Import data
   Complete this step only if you're preparing the annexures on behalf of the director.
2. Prepare the ROCAP documents (populated with replace fields)
3. Email/Send the relevant documents to the director for review and signing
4. The director reviews and returns digitally signed documents
5. Combine the output documents into PDFs
6. Uploading to ASIC's registered Liquidator Portal

New Forms Templates

ASIC released the latest version of the ROCAP on 1 August 2022. If you have not done so already you can update your version by clicking on the link here to access the upgrade files.

Preparing the documents

To prepare the ROCAP:

1. From the Circulars and Mailings > Letterpacks  or from Reports & Forms > Statutory Forms and Lodgements >Director Notices.
   
   Select the form -  Form 507 - Report on Company Activities and Property (ROCAP)
   
   

   

2. Summary of Assets
   
   If you have already added some assets the totals will pull through here. If there are assets that you need to record you can select Add Asset. Select the Asset type to be added from the drop down. You will be directed to the asset type page where you can add the asset(s). One you add and save the asset you will return to this page.
   
   You can also review/amend existing amounts by right hand click on the asset name or the amount to open the asset register for that asset type. Then double click on the particular asset to be amended. Once you close the screen you will return to the ROCAP wizard.
   
   When ready to move on click "Next".
   
   
   
   
   
3. Summary of Liabilities
   
   As per assets, any creditors amounts previously entered will report the total for the creditor type on this page. You can add creditors by clicking on Add Creditor and selecting the creditor type to add. You can edit what was previously entered by right hand clicking on the liability name or amount to open the liability claims page where you can then select the particular creditor to be updated.
   
   You can also enter a total amount for a liability claim type where there is a blue 0.
   
   Click "Next" to continue.
   
   
   
   
   
4. Shares, finalising ROCAP running completed ROCAP.
   
   Again you can add by clicking Add or edit shares by using the right hand click function.
   
   Entering a ROCAP date will be the date the ROCAP is locked down from. Any future creditors or assets that are added will not be flagged as being on the ROCAP. You would only enter that date when you are finalising the ROCAP.
   
   You have the option to now produce a ROCAP documents or proceed without producing documents.
   
   
   
   
5. Producing ROCAP documents

After clicking on Produce Form 507.... and click next you will be presented with an Input Form. The answers in this screen will populate particular sections of the ROCAP. You can leave any of the questions blank that you do not know.

The "RATA Received Date" is a previous a system field (you can leave this blank if this date is unknown). Click Next.
The list of output document appears. The form will be saved in the Directors category with an extension of todays date.

Click Next 

Click Finish

Tick Finalise ROCAP now to lock the ROCAP down at the lockdown date previously entered.

Tick Preview if you want to review the ROCAP.

If you have authorisation turned on you will be asked to either Review, Request Authorisation or Authorise the ROCAP produced.

Click Finish

The documents are now created. 

4b. Proceed without producing the documents. 

You may use this option if you previously ran the ROCAP and did not enter a ROCAP date to lock the ROCAP down and finalise.

If ticking this option and clicking next you can finalise the ROCAP without printing the documents.

Lodging the ROCAP 

There may be several variations for the ROCAP lodgement process. The following process considers where the insolvency practitioner prepares the ROCAP schedules and a director reviews and signs the forms:

1. Prepare ROCAP Document pack

2. Send the entire document pack to the director.

3. The director will review the documents, sign and return.

What are the different parts of the ROCAP?

The ROCAP is separated into Part A, Part A Schedules, Part A Instructions, Part B and Part B schedules, Part B Instructions:

Part A - This form is an editable PDF document that is prepopulated with data. This form is lodged with ASIC through the ASIC liquidators' portal.

Part A Schedules - The schedules contain:

a) a header PDF document that contain the header totals and may be digitally signed by the director.

b) Detailed spreadsheets that are pre-populated with data.

The ROCAP documents are completed by the director, the PDFs signed and returned.

Combine the output documents into PDFs

The insolvency practitioner will record the Received Date, convert the detail schedules to PDF and then lodge.

The documents that need to be combined for lodging are:

• Part A
• Part A - Schedules (after they're signed)
  

This part of the form is lodged with ASIC through the ASIC liquidators' portal.

The Part B documents are completed by the director and kept on file. They are not lodged with ASIC.